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Planning a disco party this year? We've put together a disco party planning checklist to help you stay organised and on track to create the best kids disco party experience for your little ones. Download your free 'Planning a Disco Party Checklist' by clicking here and start planning your disco party today!
6 - 8 Weeks before your party...
Select your date and book the entertainment! Get in nice and early to ensure you can secure your date preference and timings. It’s best to avoid public holidays and big community events, like local sports grand final dates or times when many of your guests might have team sport commitments/training. It's never too early to book at KDP entertainer, we can book out up to 8 weeks in advance.
HOME: We recommend hosting your disco party inside. A garage space or large living room is the perfect space for a disco. It's always a bonus if you can darken the space to help the LED disco lighting pop!
VENUE: If you don't have the space at home, you might consider a local community space. Local Kinders, scout halls or community hubs are a great place to start. When booking an external venue there are some additional things to consider. Always inspect and visit the venue to ensure the following:
- Access to adequate power sources
- Availability of tables for you to place food and drinks
- You have access to the venue at least 1 hour at either side of your party times for set up and pack down
- Fans/Air-conditioning (required all year round, but especially if you are booking a summer disco)
- Easy access/parking available near the venue
- Ask if the venue requires Public Liability Insurance certificate. As KDP are fully insured, we can provide this.
4 - 6 Weeks to go...
Finalise your guest list: We recommend ensuring a minimum of 15 children with the ultimate number of guests between 20 - 30. Consider that up to 20% of your invited guests may not be able to attend, so inviting a few extras is always a good idea.
Guest Emergency Contact List: Do you know the phone number the parent/guardian for each child attending your event? Start compiling a list of emergency contacts. Have a hard copy of this at the party with a pen on hand so that you can capture this information from parents/guardians as kids are dropped off.
Design and send your invitations:
Must have items: Date, Start & End Time, Address & RSVP (name, number & date)
Recommended additions: Allergies or dietary requirements
Optional items: Dress code or theme and any specific venue instructions
We can take care of invitations for you. The KDP Ultimate & Flexi Disco Party Packages come with a tailored digital invite which you can print yourself or we can print for you (*printing costs apply). There are two awesome designs to choose from - Disco Ticket or VIP Guest Pass.
1 week to go...
Party Supplies: It's now time to start counting the sleeps and preparing for the week ahead. Start with compiling two shopping lists. A supplies list and a food/drinks list. We have seen many discos in our time and the most successful are those who have kept it SIMPLE. Fruit and icy poles an absolute hit for a quick snack during the break. Limit your decorations as #WeBringTheDisco and the LED disco lighting effects create an instant party atmosphere in any space.
Confirm RSVP & Final Numbers: Follow up your final numbers and be sure to let us know of any special needs.
Chat to your DJ: Your DJ will make contact with you in the days leading a up to discuss the final logistics and go through the plan/schedule for event. You DJ will be able to provide great advice for the success of your party. You can read our top tips for hosting the Ultimate Disco Party on this blog!
Song Requests: Whilst the KDP crew will play all tunes kids know and love, we also like to hear from the birthday boy or girl with a few of their favourite tunes so we can tailor a playlist to suit their music taste. If your party package includes the KDP online Song Request competition, remind the party guest to jump onto our website and request their song for a chance to win.
1 Sleep to go...
Charge the camera: or make sure you have room on your phone to take LOTS of action shots!
Pack the party favour bags: if you are creating some take home party bags, this is something you can easily prepare the day before.
Place food on order: Pizzas are seriously the easiest and best way to feed the little party rockers. If you are ordering pizzas to be delivered, have them pre-ordered and arrange for them to be delivered just before the half time break. If pizzas aren't your thing, places like Subway or your local supermarket can create party platters which can be collected on the morning of your party.
Pick up the cake (or bake it): Check out some of the #cakespiration ideas on our Instagram.
Grocery Shopping: Grab your food and drinks supplies list and hit the shops.
On the day...
The Space: if you are having your party at home, clear the space of all large furniture items and darken the room as best you can. If you are hosting it at a venue, create two zones - a space for food and a space to dance. Keep all food a drink hidden until the break time to give the DJs the best chance of engaging the children in the disco party activities.
Balloons on the letterbox: It makes it nice and easy for your guests (and DJ) to find your party. Take it to the next level and get the birthday boy or girl to design a party sign to welcome their guests!
To help make planning a disco party even easier, we've created the KDP Disco Party Planning Checklist free for you to download.
For more support with planning your party, call us on 1300 35 45 65 and we can guide you through the entire process.